Coach Trip Bookings
Bookings are taken on a first-come-first-serve basis and are subject to availability, completing the booking form does not guarantee your spaces are booked. The balance of the price of your trip must be paid at least 1 month before your departure unless a deposit is not required, then the full balance must be paid at the time of booking. If you book within our balance due period, you will need to pay the total cost at the time of booking. If the balance is not paid in time we reserve the right to cancel your holiday, retain your deposit, and apply the cancellation charges set out in the paragraph below. The date of cancellation will normally be the date we receive your written confirmation that you intend to cancel or 15 days after the balance due date, whichever comes first.
Where optional items are purchased as part of the holiday, these are payable on the balance due date except where items, such as theatre tickets, have been specifically purchased for you. In this case the cost may be payable at a separate date notified to you and will not normally be refunded unless we obtain a refund from the supplier we use.
Please restrict your luggage to a suitcase weighing no more than 20 kgs per person. We cannot accept responsibility for loss or damage to luggage unless through our negligence. Please do not leave valuable items in your suitcase when left on the coach.
Fleckney Tours will not take responsibility for any loss or damage to any personal belongings and they are brought on the trip at your own risk.
Coach Trip Cancellations and Refunds
Any cancellation will not receive a refund unless the trip is cancelled by Fleckney Tours. Special circumstances may be taken into consideration but is at the discretion of Fleckney Tours.
Data Protections and GDPR
We retain your full contact details and other information in secure files and electronic storage facilities. We may use this information to contact you by mail, telephone or electronic means. We must pass your information on to the relevant suppliers of your travel arrangements and we take full responsibility for ensuring that proper measures are in place to protect your information. In making this booking, you consent to this information being passed on to the relevant persons or suppliers. Your data controller is our Michael Preston, the Events Manager.
Hotels and Attractions
Some hotel facilities, entertainment and attractions may be withdrawn for routine maintenance or be subject to seasonal availability and provision of the facilities cannot be guaranteed. Single occupancy of rooms may be subject to a supplementary charge.
We strongly advise that you take out personal travel insurance for the trip. You must advise us of details of the insurer and the emergency assistance company providing cover and the policy number and 24 hour contact number. The insurance should cover medical and repatriation costs, personal injury, loss of baggage and cancellation charges. If you do not have adequate insurance and require our assistance during your holiday, we reserve the right to reclaim from you any medical repatriation or other expenses which we may incur on your behalf which would otherwise have been met by insurers. You must advise us if you use an alternative insurer, the policy number and 24 hour contact number.
Travel Documents, Itineraries, Pick-up Points, and Passports
For all Continental holidays, you will require a full 10-year British Passport (machine readable) valid for the period required for the country or countries you are visiting. If you do not hold a full British Passport or you have any doubts about your status as a resident British subject, you must check with the Embassy or Consulates of the Countries to be visited to confirm the Passport or visa requirements when you book. We cannot accept responsibility if passengers are not in possession of the correct travel documents. For full details on passport requirements, please contact ‘the identity and passport service’ on 0300 222 0000 (www.direct.gov.uk).
You are responsible for ensuring you are at the correct departure point, at the correct time and with the correct documents we reserve the right to modify itineraries to conform with requests from competent authorities both within the UK and abroad.
Excursions which are included in the cost of your booking are detailed on the brochure page and/or website and refunds will not be made for excursions not taken. Optional excursions booked and paid for in resort do not form part of your booking. Admission fees to buildings may not be included in the price of the holiday, please check prior to booking.
Tickets purchased for events are non-refundable and is always down to the discretion of Fleckney Group LTD on a case by case basis. By selecting the agreement tick box, you accept the risk of potentially not being able to receive a refund for your purchase. If an event is cancelled refunds will be given, if rescheduled to an alternative date your ticket will be valid for the new date. Booking fees are always non-refundable. Entry may not be granted if you do not arrive by the gate closer time or the event start time and is down to the discretion of the gate staff.
The event will always go ahead in the event of bad weather and may change certain aspects of the event due to safety. Please check the weather forecast in advance and be prepared for the Great British Weather. Screening will only be cancelled if the weather conditions present a danger at screening time. Patrons accept the risk that weather they consider unsatisfactory may occur on a screening which could alter the viewing experience, and acknowledge that tickets will not be exchanged or refunded unless a screening is cancelled by Fleckney Group. In the unlikely event that a screening is cancelled, we will aim to give as much notice as possible, so please keep an eye out for information on the website and social media.
In the event of loss of power, video or audio, staff will endeavour to resolve the issue as soon as possible. If a film showing is interrupted, it will be resumed from the point at which is was stopped. If resumption is not possible due to technical faults beyond our control, we reserve the right to cancel the screening without refund.